The Corporation of The Nation Municipality

Regular Council Meeting Minutes

Meeting #:

MEE-CM-05-2025

Date:

Monday, March 24, 2025

Time:

4:30 P.m. - 5:30 P.m.

Location:

Town Hall, 958 Route 500 West, Casselman

Presence of Council Members

• Francis Brière, Mayor, 
• Tim Stewart, Councillor ward 1, 
• Alain Mainville, Councillor ward 2, 
• Danik Forgues, Councillor ward 3, 
• Raymond Lalande, Councillor ward 4, 
• Daniel Boisvenue, Councillor ward 5, 
• and Marjorie Drolet, Councillor ward 6 

Presence of Municipal Staff

• Pierre Leroux, CAO, 
• Julie Langlois-Caisse, Deputy Clerk, 
• Aimée Roy, Clerk, 
• Amélie Deschamps, Communications and Marketing Coordinator , 
• Guylain Laflèche, Director of Planning, 
• Marc-Olivier Gratton, Civil Engineer, 
• Justin Lafrance, Interim Director of Recreation, 
• Nadia Knebel, Treasurer, 
• Nicholas Pigeon, Director of Water and Sewer, 
• Mario Cardinal, Deputy Fire Chief, 
• Hugo Pouliot, Deputy Director of Public Works, 
• Martin Rousseau, Fire Chief, 
• and Daniel R. Desforges, Manager of Environmental Infrastructure 

Presence of guests

• - Suzanne Gibson, Suzanne Gibson & Associates 

  - Lindsay Blair, Rural Impact Canada

  - Nicholas Lorraway, Rural Impact Canada

  - Stephanie Dau, Rural Impact Canada

  - Mitchel Clarke, Rural Impact Canada

   

Chair: Francis Brière, Mayor

Prepared by: Julie Langlois-Caisse, Administrative Assistant

Revised by: Aimée Roy, Clerk

Video: The recording of the meeting is available for viewing on The Nation’s YouTube channel.

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1.

Roll Call

2.

Additions and Modifications 

Remove:

• Item 11.1 Donation request from Bac à dons

Additions:

• Item 14.1 Francis Brière, Mayor, Discussion following the community meetings regarding the future of The Nation's community centres
• Item 18.3 Verbal report regarding labour relations

3.

Adoption of Agenda

• Resolution: RES-CM-33-2025
  Moved by: Marjorie Drolet
  Seconded by: Danik Forgues

  Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

  Carried

4.

Disclosure of Pecuniary Interest 

5.

Adoption of Council Minutes

• Resolution: RES-CM-34-2025
  Moved by: Daniel Boisvenue
  Seconded by: Alain Mainville

  Be it resolved that Council approve the following minutes: 

  • Minutes of Public Zoning meeting held on January 27, 2025
  • Minutes of Special Council meeting held on February 18, 2025
  • Minutes of Regular Council meeting held on February 24, 2025 
  Carried

5.1

Minutes of Public Zoning meeting held on January 27, 2025

5.2

Minutes of Special Council meeting held on February 18, 2025

5.3

Minutes of Regular Council meeting held on February 24, 2025

6.

Presentations, Delegations, and Petitions

6.1

Suzanne Gibson, Presentation of the first draft of the 2025-2031 Strategic plan for The Nation Municipality (4:30 p.m.)

6.2

Presentation from Rural Impact Canada (5:30 p.m.)

7.

Consent Items

All items listed under the Consent Items will be enacted by one motion. A majority vote is required for the adoption of consent items. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion that a consent item is to be separated from the motion. The separated item(s) shall be considered immediately thereafter.

• Resolution: RES-CM-35-2025
  Moved by: Tim Stewart
  Seconded by: Danik Forgues

  Be it resolved that all items listed under 7. Consent Items be received and approved as presented.

  Carried

7.1

Resolution to add a community group to the pre-approved list of eligible organizations for hall rental discounts

Proposed resolution: 

Whereas, on February 10, 2025, Council adopted Resolution #RES-CM-21-2025, which pre-approved a list of organizations and events eligible for municipal hall rental discounts under the Community Engagement Fund Policy #POL-CL-01-2025;

And whereas the Seniors Club, commonly known as le Club du Bonheur de Limoges, was inadvertently omitted from the list of recommended organizations, although they are eligible under the terms of the aforementioned policy;

Now, therefore, be it resolved that Resolution #RES-CM-21-2025 be amended to include le Club du Bonheur de Limoges in the list of organizations and events eligible for municipal hall rental discounts under the Community Engagement Fund Policy #POL-CL-01-2025.

7.2

Building Permit Statistics Report - January and February 2025

Motion to receive the Building Permit Statistics Report for January and February 2025. 

7.3

Drainage Superintendent Report for the month of February 2025

Motion to receive the report of the Superintendent of Drainage for the month of February 2025. 

7.4

Minutes of the South Nation Conservation Board of Director meeting held on January 16, 2025

Motion to receive the minutes of the South Nation Conservation Board of Directors meeting held on January 16, 2025. 

7.5

Report REP-WS-04-2025 - Annual report on the Water and Wastewater systems for the year 2024

Motion to receive the following reports :

• 2024 Waste Water annual report for the village of Limoges 
• 2024 Waste Water annual report for the Village of St-Albert
• 2024 Waste Water annual report for the Village of St-Bernardin
• 2024 Waste Water annual report for the Village of St-Isidore 
• 2024 Waste Water annual report for the Village of Fournier
• 2024 Drinkable Water annual report for the Village of Limoges
• 2024 Drinkable Water annual report for the Village of St-Isidore 

7.6

Update regarding the agreement with GFL Environmental Inc. for the disposal of municipal solid waste

* update arising from report REP-ENV-02-2025 presented at February 24, 2025 regular meeting 

Proposed resolution

Whereas, following the presentation of report #REP-ENV-02-2025 during its regular meeting on February 24, 2025, Council requested that administration investigate the feasibility of a 20-year term for the disposal of municipal solid waste, instead of the initially proposed 10-year term; and

Whereas GFL Environmental Inc., was also agreeable to this modification;

Now, therefore, be it resolved that Council approves entering into an agreement with GFL Environmental Inc. for the disposal of municipal solid waste for a term of 20 years, with all other terms of the contract, as outlined in report #REP-ENV-02-2025, remaining unchanged.

7.7

Audit planning communication to the municipal council for the year ended December 31, 2024

Motion to receive the Audit planning communication to the municipal council for the year ended December 31, 2024.

7.8

Accounts payable voucher

Motion to approve accounts payable from March 1st, 2025 to March 31st, 2025, voucher 4, for the total amount of $5,375,315.38.

7.9

REP-AD-03-2025 Petition Submission Standards Policy POL-CL-03-2025

Motion to adopt the Petition Submission Standards Policy #POL-CL-03-2025, as outlined in this report, to ensure petitions submitted to The Nation Municipality are complete, verifiable, and represent the views of eligible residents.

7.10

REP-FIN-06-2025 Council and Library Board Remuneration 2024

Motion to receive and approve the remuneration and expenses for Members of Council and for members of the library board for the year 2024.

7.11

Resolution to approve the WSIB Insurance amount for 2025.

Motion to approves that the firefighters' WSIB insurance be set at a maximum of $90,964.95 for the year 2025. 

7.12

2024 Integrity Commissionner Annual Report

Motion to receive the 2024 Integrity Commissioner Annual Report. 

8.

Reports from Departments and Council Committees

8.1

REP-AD-04-2025 Limoges Commemorative Park Proposal Follow-Up

* This report is presented following a the presentation of a delegation during the Council meeting held on February 24, 2025.

• Resolution: RES-CM-36-2025
  Moved by: Marjorie Drolet
  Seconded by: Daniel Boisvenue

  Be it resolved that Council direct the Administration to begin discussions with the Conseil scolaire de district catholique de l’Est ontarien (CSDCEO) regarding the Limoges Commemorative Park proposal, aligning with the committee’s vision. 

  Carried

8.2

Report REP-AD-05-2025 St-Viateur nursing home presentation Follow-up report

* This report is presented following the presentation of a delegation during the Council meeting held on February 24, 2025.

• Resolution: RES-CM-37-2025
  Moved by: Raymond Lalande
  Seconded by: Tim Stewart

  Be it resolved that Council receives the presentation regarding the St-Viateur nursing home project, as presented at its regular meeting of February 24, 2025, for information purposes only, with no further action required.

  Carried

8.3

Report REP-ENV-03-2025 Agreement renewal with Mike's Waste Disposal Inc.

8.4

REP-PW-02-2025 update regarding the proposal for a Community garden in Limoges

• Resolution: RES-CM-38-2025
  Moved by: Daniel Boisvenue
  Seconded by: Marjorie Drolet

  Be it resolved that the Council approve, in principle, the use of the municipal property located at 135 Herbert Street for the development of a community garden led and managed by the community in Limoges, and that the administration be authorized to work on the development of a formal agreement once the volunteer group is registered as an official organization.

  Carried

8.5

REP-REC-05-2025 Recreation user fees for 2025 and 2026

• Resolution: RES-CM-39-2025
  Moved by: Tim Stewart
  Seconded by: Alain Mainville

  Be it resolved council approve the updated hall rental rates for 2026 to support upcoming reservations, as well as the corrected arena rental rates for 2025/2026 to ensure pricing accuracy and alignment with regional standards.

  Carried

8.6

Report ZBL-16-2024-2 Amendment to zoning By-law #2-2006 for 583 Limoges Road

* This item is brought forward after report #ZBL-16-2024 was presented at the Public Zoning Meeting on January 27, 2025.

9.

Reports from an Investigator or the Ombudsman

10.

Notices of Motion 

11.

Resolutions

11.1

Donation request, Bac à don

* Item arising from February 24, 2025 regular Council meeting. 

Item removed. 

11.2

Donation request, Le Groupe de Services Communautaires Kawabunga

* Item arising from February 24, 2025 regular Council meeting. 

No action.

11.3

Donation request - Comité de la Guignolée de Limoges

• Resolution: RES-CM-40-2025
  Moved by: Marjorie Drolet
  Seconded by: Daniel Boisvenue

  Be it resolved that Council approves a donation for a total amount of $2000,00 to the Comité de la Guignolée de Limoges, $500.00 to be taken from the UCPR donation account, $750.00 to be taken from the ward 5 donation account and $750.00 to be taken from the ward 6 donation account. 

  Carried

11.4

Donation request St-Isidore Minor Hockey Association

Item postponed to a subsequent meeting. 

11.5

Donation request - Riceville Agricultural Society

• Resolution: RES-CM-41-2025
  Moved by: Tim Stewart
  Seconded by: Alain Mainville

  Be it resolved that Council approves a donation for a total amount of $2,000.00 to the Riceville Agricultural Society, $400.00 to be taken from the UCPR, $500.00 to be taken from the ward 1 donation account, $600.00 to be taken from the ward 2 donation account and $500.00 to be taken from the ward 4 donation account. 

  Carried

11.6

Donation request - C.C.S. Foodbank

Item postponed to a subsequent meeting. 

12.

By-laws

• Resolution: RES-CM-42-2025
  Moved by: Danik Forgues
  Seconded by: Alain Mainville

  Be it resolved that the following By-laws be read in first, second and third reading and adopted, as presented on the March 24, 2025 meeting agenda: 

  • By-law #1-2025 Amendment to zoning By-law #2-2006
  • By-law #16-2025 to appoint Mario Hautcoeur to Animal Control Tribunal 
  • By-law #17-2025 to appoint Martin Rousseau Fire Chief for The Nation Municipality 
  • By-law #18-2025 To appoint Daniel R. Desforges and Eric Fontaine as Municipal Weed Inspectors
  • By-law #19-2025 To amend By-law #122-2015 regarding the Collection of Charges for capital costs for the Limoges Water and Sewer Services and repeal By-law #13-2024
  • By-law #22-2025 To appoint Alexandre St-Amour Deputy Chief Building Official
  • By-law #23-2025 to authorize a contract with Mike Waste Disposal Inc. for waste collection  
  Carried

12.1

By-law #1-2025 Amendment to Zoning By-law #2-2006 - 583 Limoges Road

12.2

By-law #16-2025 to appoint Mario Hautcoeur to Animal Control Tribunal

12.3

By-law #17-2025 to appoint a Fire Chief for The Nation Municipality

12.4

By-law #18-2025 To appoint a Municipal Weed Inspector

12.5

By-law #19-2025 To amend By-law 122-2015 regarding the Collection of charges for Limoges Water and Sewer services

12.6

By-law #22-2025 To appoint a Deputy Chief Building Official

12.7

By-law #23-2025 to authorize contract with Mike Waste Disposal Inc. for waste collection

13.

New Business Reports

14.

Other Business presented by Council Members 

14.1

Follow up - meetings held regarding the future of Community Centres

15.

Public Consultations & Hearings

16.

Announcements

17.

Strategic Discussion

18.

Closed session

• Resolution: RES-CM-43-2025
  Moved by: Raymond Lalande
  Seconded by: Daniel Boisvenue

  Be it resolved that the present meeting be adjourned at 6:45 p.m. for a closed session under the following section(s) of the Municipal Act, 2001:

  Section 239(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is,

  (b) personal matters about an identifiable individual, including municipal or local board employees;

  (d) labour relations or employee negotiations;

   

  Carried
• Resolution: RES-CM-44-2025
  Moved by: Tim Stewart
  Seconded by: Danik Forgues

  Be it resolved that the present meeting be re opened at 7:24 p.m.

  Carried

18.1

Policy regarding labour relations

18.2

Verbal report regarding labour relations

18.3

Verbal report regarding Labour Relations

19.

Confirming By-law

• Resolution: RES-CM-45-2025
  Moved by: Alain Mainville
  Seconded by: Tim Stewart

  Be it resolved that By-law no. 20-2025 to confirm the proceedings of Council at its regular meeting of March 24, 2025, be read and adopted in 1st, 2nd and 3rd reading.

  Carried

20.

Notice of public meeting

21.

Adjournment

The meeting was adjourned at 7:25 p.m.